Oct 30, 2012

Some time management tips

One of my friend ask me to help him with effective  time management. I don't have any special recipes for it and everyone has their own style time management. So, I tried to give him some tips that I used to organize my time better.


  • Make a to-do list (It is recommended to be an electronic list - in excel, notepad etc)

  • Order item in the list: the most important item first and work down from there.

  • Make sure that what you think is important is really important. One way to determine importance is to think at consequence (what happens if you don't do it) .

  • Make difference between the important  and the urgent. What is important couldn't be urgent and what is urgent couldn't be important. 

  • Try to estimate how much long it takes every task.

  • Bear in mind the working day have 8 hours, but productive hours are maximum 7. Ideal is to have a to-do-list for one day with 6 hour task.

  • Concentrate on one  thing at time

  • Rewarding yourself when you finish a very important task.

  • Try to start with the most difficult part of projects in the morning (when in the part of the day when you can do the best)

  • Have confidence in yourself and in your judgement of priorities.

  • Don't make urgent and not important task instead of important task but not urgent. Try to delegate it.

  • If a task takes less then five minutes do it

  • Try to manage the interruptions ( read my previous articles about it)  


After 2 weeks my friend told me he kept in mind these tips and the first results came quickly.

Also I'll be glade if you share with us your own tips for time management.





 

 


Oct 16, 2012

Stonehenge: two possible explanations


Today I found an interesting articles about Stonehenge and it was funny because researchers give us at least 2 explanation. 
Enjoy!


After centuries of puzzling over the meaning of Stonehenge, laser-equipped researchers have concluded that the prehistoric monument was built to show off the solstices.
Apart from revealing 71 new images of Bronze Age axeheads, which bring the number of this type of carvings known at Stonehenge to 115, the English Heritage groundbreaking analysis showed that the stones were shaped and crafted differently in various parts of the stone circle.
In particular, the stones first seen when approaching the monument from the north-east were completely "pick dressed." Stonehenge workers removed their brown and grey surface crust to show a bright, grey-white surface that would glisten at sunset on the shortest day of the year and in the dawn light on the longest day.
According to the researchers, this provides an almost definitive proof that it was the intent of Stonehenge's builders to align the monument with the two solstices along a north-east/south-west axis.
Located in the county of Wiltshire, at the center of England's densest complex of Neolithic and Bronze Age monuments, Stonehenge has been the subject of myth, legend and -- more recently -- scientific research for more than eight centuries.
The mysterious circle of large standing stones has been interpreted in the most disparate ways -- as a temple for sun worship, a temple of the ancient druids, a healing center, a burial site and a huge calendar.
The new laser findings appear to be compatible with two main theories taking shape in recent years to explain the monument's purpose.
According to archaeologist Mike Parker Pearson, head of the Stonehenge Riverside Project, the iconic monument was built as a grand act of union after a long period of conflict between east and west Britain.
Another theory, posed by archaeologists Geoff Wainwright and Timothy Darvill, says Stonehenge was a destination to which the sick traveled from around Europe to be healed by its magical powers.
"The scanning work at Stonehenge is really important and has opened our eyes to many new aspects of Neolithic technology," Darvill, professor of archaeology in the School of Applied Sciences at Bournemouth University, England, told Discovery News.
Darvill and Wainwright made one of the most significant findings in 2005, when they located the quarry where the bluestones, which form Stonehenge's inner circle, were cut around 2500 B.C.
The archaeologists discovered a "small crag-edged promontory with a stone bank across its neck" at one of the highest points of Carn Menyn, a mountain in the Preseli Hills of Pembrokeshire, in southwest Wales.
The site, which measures less than half a hectare, is characterized by numerous prone pillar stones with clear signs of working. Darrvill described it as "a veritable Aladdin's Cave of made-to-measure pillars for aspiring circle builders."
The bluestones weighed about four tons and were between six and nine feet in height and would have been transported 240 miles to the famous site at Salisbury Plain in Wiltshire.
According to Darvill, the color and the presence of distinctive white spots made the Preseli Hills stones very pleasing aesthetically.
"Importantly, the methods of working the bluestones seems to be the same as for the central Trilithons and serves to support the idea I put forward some time ago that these two components of the monument were contemporary and somehow linked," Darvill said.
According to the archaeologist, the huge stones were taken on such a journey from their Welsh location because they were believed to harbor great powers.
In 2008, Darvill and Wainwright excavated a small patch of earth at Stonehenge. The dig unearthed about 100 pieces of organic material from the original bluestone sockets and provided the most accurate dating for their erection, pinpointing the bluestone construction to 2300 B.C. It also produced a large number of bluestone chippings, as if people flaked them off to create little amulet bits.
The presence of a large number of human remains in tombs near Stonehenge showing physical injury and disease and analysis of teeth reveal that around half of the corpses were not native to the Stonehenge area and suggested Stonehenge served as a center for healing, said the archaeologists.
Attracted by the powers of the bluestones, the sick and injured would have come to the site from far away.
"The new work indirectly supports the healing hypothesis as it shows the importance of the stones from Wales," Darvill said.
"It also shows that most of them have had bits chipped off them and some have been reduced to stumps by removals exactly as we suggested was the case," he added.
But according to Mike Parker Pearson, the enigmatic stone circle had nothing to do with sickness and diseases. On the contrary, it was built as a grand act of union after a long period of conflict between east and west Britain.
"Stonehenge itself was a massive undertaking, requiring the labor of thousands to move stones from as far away as west Wales, shaping them and erecting them. Just the work itself, requiring everyone literally to pull together, would have been an act of unification," Parker Pearson said.
Because of Stonehenge's solstice-aligned avenue, prehistoric people would have seen the spot as nothing less than the "center of the world."
According to Parker Pearson, the discovery of the winter sunset axis at Stonehenge by the laser scan project supports his previous findings.
"Our study of seasonal culling of animals eaten at feasts at Durrington Walls, from the time when the sarsens were put up around 2500 B.C., shows that they were killed at two times of the year, most in the midwinter period and the rest in the summer," Parker Pearson said.
The midwinter solstice was the most important time for these ceremonial gatherings, presumably the beginning and end of their year.
"We have isotope evidence for people bringing their animals from all over Britain, tying in with the theme of unification. You could call it the Neolithic version of Christmas and New Year," Parker Pearson said.


Oct 12, 2012

About interruption - part 2


Re-experiment

A new month a new start.  A month with 20 working days, 160 hours, 9600 minutes with new rules for me.
- I have not to answer at every phone call
- When I answer the phone and somebody wants something from me I ask him to send his request via email
- When someone came to my office, I ask him to take place until I reach into working point which could easily resume.

At the end of the month I counted: 506 interruptions totaling 961 minutes. This time I don't count the time to come back to work. So, I assume that is the same as the last month: 3 minutes. (I have the feeling was less than 3 minutes this month).



Data analysis

961 minutes / 506 interruptions  = 1.9 minutes is average time for each interruption.
A month before that was: 2260 minutes / 682 = 3.3 
So, those new rules had a major impact in my work:
- significantly decreased the number of interruptions
-  time spent at each interruption decreased with 42%

 Keeping the same logical as previous month I lose  506*1.9 minutes +506*3 minutes = 2479.4 minutes -> 41.32 hours. 
 Because this month have only 20 working days, we can calculate:

 41.32 / 160 * 100 = 15.50%  of time was wasted time.

I decreased my wasted time  from 40.77% to 15.50%.



Conclusion

I think you can themselves conclude. 

If this article convinced you to repeat experience, please keep me up to date with that and with your  results. 


P.S. Now, no longer overtime for me

Oct 5, 2012

About interruption...



I don’t know if you are in the same situation as me  but one thing is certain: In my work I do the best in morning and evening. Basically, the most effective hours are the after hours work.  

Daily, I arrive to office almost one hour before the start of the program and I stay 2-3 hours late. Certainly in the 3-4 work harder and better, that is more effective than during normal working hours.

How is that possible?

 Morning and evening, there are not so many colleagues around, and those also have their concerns. No phone rings every 10 minutes, no more meetings, no one needed anything urgent  from me. In other words, I  do only what I have to do.

Almost 4 years ago, tired of so many courses and reading articles about "Timing management". I decided to made a little experiment to understand impact of interruptions in my daily work. 

Experiment

I observed all interruptions during one month with 22 working day, that means 176 hours = 1760 minutes. During this month I count 682 interruptions (average 31 interruptions per day). Interruptions that amounted to 2260 minutes.Average time for return to work was 3 minutes. So, 3 minutes multiple with 682 interruptions means 2046 minutes spent time for nothing.

Data analysis

A calculation showed me that I spent with interruptions 4306 minutes  = 71.76 hours from my time.
If I distribute these hours the number of days .... 71.76/22 = 3.26 is exactly the hours we spend at work after working time.
With other terms I would say
 71.76/176 * 100 = 40.77% of the time I should spent at work (8 hours per day) is wasted time.

Conclusion

To have more time and not spend so much time in the office should better manage interruptions.
After that conclusion I decide to implement small rules and remade experiment.

- I have to not answer at every phone call
- When I answer the phone and somebody wants something from me I ask him to send his request via email
- When someone came to my office, I ask him to take place until I reach into working point which could easily resume.


Do you want to know what happened?
 I will tell you next week.




Oct 2, 2012

At least 2 solutions


All my words from this blog I hope it will help you to find the best solution at your problems from work and from personal life. I tell you facts that maybe you already know but from other point of view.

Even I have more than 10 years experiences in management, planing, coaching and training I will try to approach things differently. Because it is important to know that all solutions are coming from you.

All depends on you to find at least two solution for each problem!